AI-driven scheduling for healthcare and non-healthcare organizations

Better schedules. Optimal performance. Every day.

OPTiPerforma helps hospitals, health systems, and non-healthcare organizations do more with the people, space, and time they already have. Our AI-driven scheduling technology matches resources to real demand, reducing manual coordination, eliminating wasted capacity, and delivering measurable performance and efficiency gains every day.

Start a conversation See our approach

demo.optiperforma.example/schedule

INTERACTIVE DEMO

EXAMPLE · 5 OPERATING ROOMS · TUESDAY

Click a view to compare

Case +Additional case Idle block time 07:30 start · 17:00 close

1/5First cases on time

48%Prime-time room utilization

1h 30mPast 17:00 close

Illustrative schedule. Optimized view retains existing cases and adds one case per room using freed capacity. Figures are calculated from the bars shown.

The opportunity

In healthcare, the schedule drives access, cost, and staff satisfaction.

Utilization

Unused capacity

OR blocks, clinic slots, and clinician hours go unfilled while patients wait.

On-time performance

Delays that compound

Late starts, long turnovers, and missed visits ripple across the day and push into overtime.

Staffed vs. actual

Staffing out of step

Teams are built for the schedule on paper, not the schedule that happens.

A practical approach

Understand your operations. Build around your workflow.

Step 1

Understand

We review your supply and demand data, staffing, and scheduling inputs to understand your constraints and identify opportunities to use capacity more effectively.

Step 2

Design

We design a scheduling tool around your teams, resources, and operating rules, so it reflects how your organization actually works.

Step 3

Build & embed

We build the tools and integrate them into your daily workflow, making better schedules easier to create and manage with less manual coordination.

Shared success Most of our fees are tied to the margin improvement we deliver.

What we do

Better use of the capacity you already have.

Surgical services

Block allocation and release, case sequencing, first-case on-time starts, and turnover.

Block · FCOTS · Turnover

Clinics and outpatient care

Provider templates, appointment capacity, patient access, and no-show management.

Templates · Access · Capacity

Home and community care

Matching clinicians to patients, visit times, and travel routes.

Visits · Routing · Coverage

Workforce and staffing

Nursing, anesthesia, technician, and support coverage matched to real demand.

Shifts · Skill Mix · Overtime

Beyond healthcare Extension

The same engine applied to workforce, field service, and resource scheduling in other industries.

People · Places · Time

The engine behind the work

Built on prediction and optimization.

We combine predictive machine learning models with constraint-optimization software. Models predict case lengths; optimization uses those estimates alongside your staffing, room, and scheduling rules to recommend how people, space, and time fit together.

Our scheduling engine already matches clinicians to patients for a multi-state home health organization. We bring the same approach to hospital and care services, and beyond.

Uses your existing scheduling and EHR data
Combines predicted case lengths with your operating rules
Provides recommendations your team can review and adjust

FROM INPUTS TO ACTION

YOUR DATA & CONSTRAINTS

Demand & block allocations

Surgeon preferences

Staff availability & credentials

Room & equipment availability

Prediction + optimization

Predictive machine learning models
+ constraint-optimization software

Predicted case lengths

Estimates from historical case data.

Optimized schedule

Case sequencing and block-release recommendations.

Staffing recommendations

Coverage matched to expected workload.

Utilization dashboard

Capacity, utilization, and overtime.

Experience meets execution

Health system leadership. Operations. Applied technology.

John Mentgen, FACHE

Principal & Co-founder

John is an accomplished health system executive with more than thirty years of progressive leadership experience, including service as Chief Executive Officer and in other senior executive roles. He has guided enterprise-wide operational excellence, financial performance improvement, digital transformation, strategic growth, and organizational redesign across complex health systems, multi-hospital networks, integrated delivery systems, rural healthcare organizations, Catholic healthcare ministries, and healthcare advisory firms. He is recognized for aligning strategy, operations, technology, and performance to achieve measurable gains in quality, engagement, financial results, and organizational growth.

John's experience encompasses multi-site healthcare operations, enterprise transformation programs, capital expansion initiatives, digital modernization efforts, and governance structures that translate strategic vision into executable results and enduring organizational impact. Organizations he has served in an executive capacity have earned national recognition for performance, including Top 100 Hospitals, Vizient Top Five Hospital Performance Efficiency, Most Wired Hospital, Healthgrades Performance Excellence, and Forbes Best Place to Work, among many others.

Manesh Samtani

Principal & Co-founder

Manesh brings more than 25 years of healthcare strategy and operations experience across community hospitals, academic medical centers, and health plans. His work connects corporate strategy, analytics, and operational improvement.

He spent nearly two decades as a Senior Principal in Accenture’s healthcare practice, advising providers and health plans, and led strategy and operations for health care services at Point32Health.

He holds a bachelor’s degree and an MBA, complemented by professional education in AI and machine learning at MIT focused on building practical data science solutions.

Before we talk

A few practical questions.

Who is this for?

Hospitals, health systems, and home and community care organizations looking to improve scheduling, capacity use, and staffing alignment. We also bring the same approach to organizations outside healthcare with complex scheduling needs.

Does your team stay in control?

Yes. The scheduling engine respects your constraints and produces schedules your team can review and adjust.

Where do we start?

With a 30-minute conversation about your services and where scheduling breaks down. From there, we identify a focused starting point and the scheduling data needed to understand the opportunity.

Let's get to work

Let's look at your schedule.

A first conversation takes 30 minutes. Tell us a little about your services and where scheduling breaks down, and we'll follow up.

Start a conversation.

Tell us about your organization and what you’d like to improve.

Email us inquiry@optiperforma.com